Guide to Help the Dynamics NAV Users Prepare For the GDPR

Do you know what GDPR is? These days, most of the decision makers and business leaders have no proper information about the GDPR. Well, the General Data Protection Regulation (GDPR) is the new EU law that will help in keeping your personal data safe. This may include your name, email addresses, location, IP addresses, bank details, social media posts, and cookies. As the technology has evolved, it will replace the Data Protection Act 1998 in the UK and will come in to existence from 25th May 2018.

The primary aim of GDPR is to give easy access to the residents and citizens over their personal data and even the simplification of regulatory environment for international business by unifying the regulation within the EU.

GDPR requires organizations to respect as well as protect the personal data of EU citizens – no matter where it is sent, processed or stored. The new legislation is being passed to protect their data from being exploited. Under this new regulation, the EU residents will have the right access to the information on how to use, access, delete and restrict the personal data, in plain language. This is regarded as the most significant step frontward for individual privacy rights by giving greater control over their personal data and removing the ambiguity about its definition.

One of the complexities of GDPR is that the non-compliance costs are set to prove considerable when calculated in terms of reputation damage and financial penalties that could be as much as 4% of annual turnover, or €20m.

If the dynamics NAV users are concerned about their compliance with the GDPR and what it entails, here is the most effective guide-

• Privacy policies

  – The Dynamics NAV security system and SQL Server security system work simultaneously in order to ensure that only the authorized users can gain direct access to the Dynamics NAV database. Therefore, privacy policies are needed to be more detailed and the administrator need to create users ID and passwords. Marketing teams review these documents to ensure greater transparency without compromising the security from outside your organization.

• Permission marketing

  – The Microsoft dynamics NAV security system allows you to control access within the database, where you can specify the type of access that each user has to the objects and tables. GDPR identifies that the permission is not indefinite and data would have to stop being used after a specific time period. Clearly, this will impact on the usage of your information at the time you need in real time.

• Accountability Principle

  – This principle requires your compliance with the various options on a checklist, most of them are the past of NAV’s basic specification. It has been made super easy to prove the compliance of your business with Microsoft Dynamics NAV. Therefore, an up-to-date version of NAV can simply comply your business with stipulations of the GDPR.

Microsoft has also prepared a complete plan of beginning their journey to GDPR compliance, including-

• Identification of what personal data you have and where it resides.
• Management of the usage and access of your personal data.
• Establishment of security controls for preventing, detecting and responding to the vulnerabilities and data breaches.
• Keeping the required documentation and taking into action the data subject requests.
• Analyzing your data and systems, whether they are compliant with the rules or not.

As the GDPR is fast approaching, you can make your customers aware of a valuable feature in your Microsoft Dynamics NAV system, and exactly how to activate it with this guide.

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